One Study decision-preparation calculator

Estimate the cost of hiring before opening the search.

Estimate recruiting, internal review, agency, assessment, onboarding, setup, and training costs before opening or approving a search.

Use this calculator

Calculator

Enter the planning inputs.

Formula: Total Hiring Cost = Ads + Recruiter Time + Interview Time + Onboarding + Training. Add the direct and internal costs involved in attracting, reviewing, selecting, onboarding, and training a candidate.

Result

Enter the figures you know. The result will keep the main calculation and its operating context together.

Detailed Hiring Estimate

Review the full path from sourcing through onboarding.

Use this section to separate external cash costs, internal time costs, onboarding setup, productivity assumptions, and sourcing metrics. It is a planning estimate only.

Recruitment and advertising

Agency, referrals, and internal sourcing

If an agency flat fee is entered, the percentage fee is ignored. Set the flat fee to 0 to use the percentage estimate.

Hiring manager and team assessment

Background, setup, and onboarding

Recruiter sourcing metrics

Cost per applicant is estimated from paid sourcing spend and allocated lead-site cost divided by applicants.

Employer View

External cash estimate

Enter inputs

Hard costs, external fees, setup, training, and ramp-up assumptions.

Recruiting and ad spend
Enter inputs
External fees and bonuses
Enter inputs
Onboarding and setup
Enter inputs

Manager View

Budget impact estimate

Enter inputs

External costs plus internal time and ramp-up assumptions.

Internal time cost
Enter inputs
Ramp-up/productivity gap
Enter inputs
External cash
Enter inputs

Recruiter View

Cost-per-hire estimate

Enter inputs

Fully loaded cost-per-hire and sourcing efficiency prompts.

Cost per applicant
Enter inputs
Ad and lead-site total
Enter inputs
Cost per lead
Enter inputs

Category breakdown

Review where the estimate is coming from before using it in a planning conversation.

Ads and job boardsEnter inputs
Agency feeEnter inputs
Referral bonusEnter inputs
Recruiter timeEnter inputs
Manager and panel timeEnter inputs
AssessmentsEnter inputs
Background and verificationEnter inputs
Equipment and softwareEnter inputs
Training and mentoringEnter inputs
Relocation and sign-onEnter inputs
Ramp-up/productivity gapEnter inputs
Lead-site allocationEnter inputs

Reading the result

Include internal time and ramp-up, not only recruiting spend.

This estimate helps a team see the cost of a hiring path from recruiting spend through onboarding, internal time, and ramp-up assumptions before deciding how formal the review process needs to be.

Before you act

Cost alone cannot establish role fit, retention, or compliance.

It does not guarantee applicant quality, role fit, retention, compliance, placement, or business outcome.

Related work

Related engagement system

BeaconHire

Applicants, vendors, partners, rentals, events, evidence, conflicts, and review authority.

Related Tools

FAQ

Questions this tool helps frame.

What should I include for internal time?

Use a reasonable cost for staff time spent sourcing, reviewing, interviewing, onboarding, and training.

Can this predict whether a hire will work out?

No. It only estimates cost. Fit, responsibility, role clarity, and review process still matter.

Why are there employer, manager, and recruiter views?

Each view frames the same hiring path differently: external cash, internal budget impact, and sourcing efficiency.

How does this connect to BeaconHire?

BeaconHire supports selected hiring, applicant, vendor, partner, and specialty request review paths.

Working notes

Keep the formula with the assumptions.

  • Total Hiring Cost = Ads + Recruiter Time + Interview Time + Onboarding + TrainingAdd the direct and internal costs involved in attracting, reviewing, selecting, onboarding, and training a candidate.
  • Update the result when the record changesSupplier terms, sales, stock, costs, timing, and channel deductions can change the result materially.
  • Continue the operating reviewBeaconHire
  • Check the connected numbersBusiness ROI Calculator.
  • Prepare the non-financial questionsOpportunity Review Assessment.

Talk with One Study

Bring the inputs, assumptions, result, and what remains unresolved.

Request a fit conversation